Define the role
What a kids' church leader must hold before serving.
Volunteer clearance
Nobody serves until they're cleared.
Blue card current, policies read, form completed, leader signed off — and RiskEZI tells you before any of it expires.
Clearance · Kids' church leader
| Requirement | Detail | Status |
|---|---|---|
| Blue card | Expires 14 Nov 2026 | Current |
| Child-safe policy v4 | Acknowledged 2 Mar | Read |
| Volunteer form | Completed 2 Mar | Done |
| First aid certificate | Expires 19 Sep 2026 | Expiring |
| Leader's review | Not started | Blocked |
Application held — one item outstanding.
Why churches choose RiskEZI for volunteer clearance
Your own gate
Decide what each role must have before anyone serves.
Evidence attached
Issuer, expiry and the uploaded certificate on file.
Checked by a person
A staff member you name validates each one.
Warned before it lapses
Expiring shows amber. Expired stops the application.
Policies acknowledged
Required reading by department, tracked by version.
Visible at a glance
Who is expiring, expired, part-way or outstanding.
Volunteer clearance
Build your own gate
Decide what a kids' church leader has to have: a current blue card, the child-safe policy acknowledged, the volunteer form completed, a leader's review. RiskEZI won't pass them until it's all there.
- Blue card, policies, form, leader review
- Nothing passes until it is all there
INC-0248 · Slip on wet floor in foyer
| Field | Value | Status |
|---|---|---|
| Reported by | Anonymous, via QR | Open |
| Class | Injury | Injury |
| Department | Facilities | Assigned |
| Witnesses | 2 statements, signed | Attached |
| Follow-up | Floor sign reordered | In progress |
Restricted to Facilities — 3 people can open this.
Volunteer clearance
Clearances expire. So do the reminders.
Every certificate carries its issuer, its expiry and the uploaded document, checked by a staff member you name. Expiring soon shows amber. Expired stops the application.
- Issuer, expiry and the uploaded document
- Checked by a staff member you name
Register · Sunday kids team
| Person | Detail | Status |
|---|---|---|
| Sarah M. | All items current | Cleared |
| James T. | All items current | Cleared |
| Priya N. | Blue card expires 12 Sep | Expiring |
| Dan W. | First aid expires 30 Sep | Expiring |
| Alex K. | Policy not acknowledged | Blocked |
4 of 6 cleared. 2 expiring within 30 days.
Volunteer clearance
See who's overdue at a glance
Your dashboard shows who's expiring, who's expired, who's part-way through, and who still hasn't acknowledged the current policy.
- Expiring, expired, pending, outstanding
- All on one dashboard
Clearance · Kids' church leader
| Requirement | Detail | Status |
|---|---|---|
| Blue card | Expires 14 Nov 2026 | Current |
| Child-safe policy v4 | Acknowledged 2 Mar | Read |
| Volunteer form | Completed 2 Mar | Done |
| First aid certificate | Expires 19 Sep 2026 | Expiring |
| Leader's review | Not started | Blocked |
Application held — one item outstanding.
How volunteer clearance works
Collect the evidence
Blue card, policies read, form completed.
Validate it
A named staff member checks and signs it off.
Clear to serve
The register passes only when everything is there.
Watch the expiry
Amber before it lapses, not red afterwards.
See it: A volunteer application stopping because a blue card expired, the amber badge, then the leader review step.
Replaces: A spreadsheet of blue card dates that someone has to remember to check.
The rest of it
Risk assessments
Most systems give you a list of what could go wrong. RiskEZI shows what you did about it.
Incident reporting
Anyone can file a report in a minute. Only the people you name can open it.
Event planning
Build the runsheet once, attach the risks to it, and reuse it every week.
Handle volunteer clearance with clarity and confidence.
Twenty minutes with someone who knows churches, on your own examples.